---
title: "Maintenance Inventory Management — FixAhead CMMS"
description: "Track spare parts with 25 unit types, reorder alerts, supplier linking, and full transaction history."
---

# Never run out of critical spares

Stockouts delay repairs. Unknown costs blow budgets. You need real-time visibility into every part, every supplier, every transaction — so repairs never wait on missing inventory.

[Try Inventory Free](https://app.fixahead.com/signup) [All Features](/features)

## Complete parts registry with real-time stock levels

Every part has a profile: name, SKU, unit type, minimum stock level, current quantity, and unit cost. See stock levels at a glance and drill down into any part for full detail.

- 25 unit types for precise measurement (pieces, liters, meters, etc.)
- Minimum stock level with automatic low-stock flagging
- Unit cost tracking for accurate maintenance cost reports
- Part categories for organized inventory management

![Inventory dashboard with parts list and stock levels](/_astro/fixahead-inventory-parts-list-stats.D3mk4yLB_KpgVe.webp)

## Reorder alerts when stock hits minimum levels

Set minimum stock levels for every part. When inventory drops below the threshold, FixAhead flags the item and notifies your team — so you reorder before a stockout delays a repair.

- Configurable minimum stock levels per part
- Visual low-stock indicators on inventory list
- Notifications when stock drops below minimum

![Low stock alert indicators on inventory items](/_astro/fixahead-inventory-low-stock-alert.DnccG4Td_Z1ihR01.webp)

## Supplier management with contact details

Link parts to suppliers with full contact details. When you need to reorder, supplier information is one click away — no digging through spreadsheets or email threads.

- Supplier profiles with name, contact, and address
- Link multiple suppliers per part for backup sourcing
- Quick reorder with supplier contact at hand

![Supplier management list with contact details](/_astro/fixahead-supplier-management-list.DliV99_0_Z1FUAYp.webp)

## Full transaction history with work order integration

Every stock movement is tracked: receive, issue, return, adjust, transfer. Parts used on work orders are automatically deducted and linked — giving you complete traceability.

- 8 transaction types: receive, issue, return, adjust, transfer, and more
- 9 adjustment reasons for audit compliance
- Work order integration — parts used are automatically deducted
- Full transaction history with timestamps and user attribution

![Inventory part detail with price and transaction history](/_astro/fixahead-inventory-part-detail-price-transaction-history.Ct8s7-lr_hdRli.webp)

## Track parts used from the field

Technicians log parts consumed directly from the mobile app — right on the work order. Quantities update in real time so your inventory stays accurate without manual reconciliation.

- Increment or decrement part quantities on-site
- Planned vs actual usage visible per work order
- Stock levels sync automatically with the central ledger

[Learn more about the Mobile App →](/features/mobile-app)

![Mobile work order parts tracking with quantity controls](/_astro/fixahead-mobile-work-order-parts-inventory.DngPHrwA_SYec4.webp)

## Know exactly what parts cost your operation

Every part tracks unit cost, and every work order records which parts were used. Roll up costs by asset, location, or time period — so you know where your maintenance budget actually goes.

- Unit cost per part with automatic total calculation
- Cost per work order including labor and parts
- Roll-up reports by asset, location, or date range
- Spot high-cost assets before they drain your budget

![Inventory parts with cost tracking](/_astro/fixahead-inventory-parts-list-stats.D3mk4yLB_KpgVe.webp)

25 unit types8 transaction types9 adjustment reasonsReorder alerts

## Ready to get ahead of breakdowns?

Start free. No credit card required.

[Get Started Free](https://app.fixahead.com/signup) [Book a Demo](https://savvycal.com/fixahead/30-minutes-demo)