---
title: "Work order form"
description: "One work order from request to completion, with time, parts and any charge to the occupant."
---

[Back to Templates](/templates/) Template

# Work order form

One work order from request to completion, with time, parts and any charge to the occupant.

[Get Started Free](https://app.fixahead.com/signup) [Download CSV](/templates/work-order-form/work-order-form.csv)

20 columns

1. Work order number
2. Work type
3. Emergency
4. Priority
5. Description of work
6. Location
7. Asset or equipment
8. Requester name and contact
9. Date and time request received
10. Trade
11. Assigned to
12. Date and time issued
13. Desired completion date
14. Status
15. Change log
16. Labor time
17. Parts used and cost
18. Date and time completed
19. Chargeable to occupant
20. Budget or fund code

<dl>

<dt>Work order number</dt>
<dd></dd>

<dt>Work type</dt>
<dd></dd>

<dt>Emergency</dt>
<dd></dd>

<dt>Priority</dt>
<dd></dd>

<dt>Description of work</dt>
<dd></dd>

<dt>Location</dt>
<dd></dd>

<dt>Asset or equipment</dt>
<dd></dd>

<dt>Requester name and contact</dt>
<dd></dd>

<dt>Date and time request received</dt>
<dd></dd>

<dt>Trade</dt>
<dd></dd>

<dt>Assigned to</dt>
<dd></dd>

<dt>Date and time issued</dt>
<dd></dd>

<dt>Desired completion date</dt>
<dd></dd>

<dt>Status</dt>
<dd></dd>

<dt>Change log</dt>
<dd></dd>

<dt>Labor time</dt>
<dd></dd>

<dt>Parts used and cost</dt>
<dd></dd>

<dt>Date and time completed</dt>
<dd></dd>

<dt>Chargeable to occupant</dt>
<dd></dd>

<dt>Budget or fund code</dt>
<dd></dd>

</dl>

Fill one row per work order. It records what is asked, where, who is assigned, when it is done, the time and parts used, and any charge to the occupant.

Where a maker’s manual sets how an asset is serviced, or a local rule or a contract sets response times or the records to keep, it governs instead.

## Sources

- [APPA: Abstract: Work Management, BOK Part 2](https://www.appa.org/abstract-work-management)
- [HUD: Handbook 7450.5G, Chapter 5, Indicator #4 Work Orders](https://www.hud.gov/sites/documents/74605gc5guid.pdf)
- [US Department of Energy FEMP and PNNL: O&M Best Practices Guide](https://www.energy.gov/sites/prod/files/2020/04/f74/omguide_complete_w-eo-disclaimer.pdf)

## Ready to get ahead of breakdowns?

Start free. No credit card required.

[Get Started Free](https://app.fixahead.com/signup) [Book a Demo](https://savvycal.com/fixahead/30-minutes-demo)