CMMS for Education
Student and staff issue reporting with domain control
Place QR codes across campus — in classrooms, dorms, libraries, and common areas. Domain restriction ensures only @university.edu emails can submit reports, preventing spam.
- QR codes in every building for instant issue reporting
- Domain restriction limits reports to university emails
- No account or app needed for reporters
Organize assets by building and system type
Tag assets by system type — HVAC, plumbing, electrical, fire safety — and assign preventive maintenance schedules in bulk. When seasonal work hits, every system is covered.
- Tag-based grouping for bulk PM scheduling
- Campus > Building > Floor > Room hierarchy
- Filter dashboards by building for targeted oversight
Track costs per building for budget reviews
Know exactly what maintenance costs per building, per system, per period. Cost reports feed directly into administration budget reviews — no more guessing how much the science building costs to maintain.
- Per-building cost reports for administration
- Work order cost tracking: labor hours + parts
- Export reports to PDF, Excel, or CSV for budget meetings
Your maintenance team works from their phones
Campus maintenance staff receive work orders on their mobile devices — whether they're fixing a lecture hall projector or servicing rooftop HVAC units. No need to return to the office for the next assignment.
- View daily assignments filtered by building or priority
- Push notifications for urgent classroom or dorm requests
- Start and complete jobs without returning to the office
Close jobs with documented evidence
When a repair is done, the technician adds completion notes and photos from their phone. Facilities directors have a documented record of every resolved issue — useful for accreditation audits and board reporting.
- Photo evidence of completed repairs for accreditation
- Completion notes explain what was done and why
- Full history per building for facilities review boards
Scenario: Campus Facility Maintenance
A university campus with dozens of buildings uses QR codes for student and staff reporting — restricted to @university.edu domains. The maintenance supervisor triages incoming issues on the Kanban board.
- Seasonal HVAC servicing scheduled as recurring preventive maintenance
- Fire system inspections quarterly, elevator maintenance monthly
- Cost reports track spending per building for budget reviews
