CMMS for HVAC Services
Automate seasonal and recurring PM schedules
Schedule filter changes, coil cleanings, and seasonal inspections at any frequency. FixAhead auto-generates work orders before due dates — so nothing falls through the cracks during peak season.
- Recurring schedules for daily, weekly, monthly, or seasonal maintenance
- Auto-generate work orders with procedures pre-attached
- PM compliance tracking per asset and schedule
Guided checklists your technicians follow on-site
Send technicians to every job with step-by-step procedures on their phone. Required tasks, photo-required steps, and completion tracking ensure consistent, documented service.
- Procedure checklists with required and optional tasks
- Photo evidence capture per task for proof of work
- Progress tracking visible to both technician and manager
Track every filter, refrigerant charge, and part
Know exactly which parts your technicians used on every job. Stock levels update automatically, and low-stock alerts prevent the run to the supply house that delays the next call.
- Parts reserved and consumed per work order
- Automatic stock deduction with full transaction history
- Low-stock alerts before critical parts run out
Log parts from the service call
Your technician replaces 4 filters and tops off refrigerant. They log it from their phone before leaving the site — inventory updates instantly and you know exactly what was used.
- Increment or decrement part quantities on-site
- Parts tied to specific work orders for cost tracking
- Real-time sync keeps your van stock and warehouse accurate
Scenario: Commercial HVAC Maintenance Contract
An HVAC contractor manages 200+ rooftop units across 15 commercial buildings. Each unit has quarterly filter changes, annual coil cleanings, and bi-annual refrigerant checks scheduled automatically.
- Technicians receive push notifications for new assignments
- Guided checklists ensure every step is completed and photographed
- Parts consumption tracked per unit — no more inventory guesswork
- Managers see real-time job status without calling the field
