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Cleaning checklist
Routine cleaning of a building's common areas, from each workday to once a year, by area.
Each workday
| Task | Required | Photo required |
|---|---|---|
| Safety | ||
| Clean up spills immediately | Required | No photo required |
| Use disinfectant as its label directs: surface stays wet for the contact time; products never mixed; area ventilated | Required | No photo required |
| Wear the PPE named on the product's Safety Data Sheet | Required | No photo required |
| Disinfect where someone has obviously been ill, such as vomit | Required | No photo required |
| Report evidence of pests | Not required | No photo required |
| Entrances and lobbies | ||
| Damp-wipe doors, push plates, doorknobs and card readers (four times a day) | Required | No photo required |
| Damp-wipe drinking fountain faucets and buttons (four times a day) | Required | No photo required |
| Empty and clean trash receptacles, including exterior cans at the entrances | Required | No photo required |
| Lift and vacuum doormats on both sides | Not required | No photo required |
| Clean door glass and side panels | Not required | No photo required |
| Dust and damp-wipe horizontal surfaces and railings | Not required | No photo required |
| Corridors and stairs | ||
| Damp-wipe handrails (twice a day) | Required | No photo required |
| Spot-clean walls to 6 ft | Not required | No photo required |
| Empty trash | Required | No photo required |
| Elevators | ||
| Damp-wipe buttons and panels (four times a day) | Required | No photo required |
| Mop the floor; polish stainless steel; remove marks from doors | Not required | No photo required |
| Offices | ||
| Damp-wipe doorknobs and push plates (four times a day) | Required | No photo required |
| Empty trash and recycling | Required | No photo required |
| Dust horizontal ledges | Not required | No photo required |
| Meeting rooms and classrooms | ||
| Empty trash; vacuum carpet; damp-wipe furniture and ledges | Not required | No photo required |
| Damp-wipe switches, doors and doorknobs (four times a day) | Required | No photo required |
| Break rooms and kitchens | ||
| Damp-wipe sinks, dispensers, appliance handles and tables (four times a day) | Required | No photo required |
| Replenish supplies; empty trash; clean stainless sinks and counters | Required | No photo required |
| Restrooms | ||
| Damp-wipe sinks, stall doors, dispensers, hand dryers and door handles (four times a day) | Required | No photo required |
| Clean all fixtures: bowls, urinals, sinks, mirrors, chrome | Required | No photo required |
| Replenish all supplies | Required | No photo required |
| Empty and clean trash | Required | No photo required |
| Sweep and wash floors | Required | No photo required |
| Damp-wipe partitions; remove graffiti | Not required | No photo required |
| Clean shower stalls, fixtures and floors | Not required | No photo required |
Weekly
| Task | Required | Photo required |
|---|---|---|
| Safety | ||
| Clean up spills immediately | Required | No photo required |
| Use disinfectant as its label directs: surface stays wet for the contact time; products never mixed; area ventilated | Required | No photo required |
| Wear the PPE named on the product's Safety Data Sheet | Required | No photo required |
| Disinfect where someone has obviously been ill, such as vomit | Required | No photo required |
| Report evidence of pests | Not required | No photo required |
| Entrances and lobbies | ||
| Dust-mop and damp-mop hard floors; vacuum and spot-clean carpet (three days a week) | Not required | No photo required |
| Corridors and stairs | ||
| Sweep and damp-mop stairs and landings; mop or vacuum corridor floors (three days a week) | Not required | No photo required |
| Offices | ||
| Vacuum carpet; mop hard floors (three days a week) | Not required | No photo required |
| Spot-clean walls and partitions to 6 ft (three days a week) | Not required | No photo required |
| Meeting rooms and classrooms | ||
| Spot-clean walls | Not required | No photo required |
Monthly
| Task | Required | Photo required |
|---|---|---|
| Safety | ||
| Clean up spills immediately | Required | No photo required |
| Use disinfectant as its label directs: surface stays wet for the contact time; products never mixed; area ventilated | Required | No photo required |
| Wear the PPE named on the product's Safety Data Sheet | Required | No photo required |
| Disinfect where someone has obviously been ill, such as vomit | Required | No photo required |
| Report evidence of pests | Not required | No photo required |
| Elevators | ||
| Clean ceiling panels | Not required | No photo required |
| Meeting rooms and classrooms | ||
| Clean upholstery | Not required | No photo required |
| Break rooms and kitchens | ||
| Remove gum (five days a month) | Not required | No photo required |
| Restrooms | ||
| Wash walls floor to ceiling (twice a month) | Not required | No photo required |
| Prime floor drains; clean drains and lift lids (five days a month) | Not required | No photo required |
| Periodic floor and building work | ||
| Spray-buff hard floors (twice a month) | Not required | No photo required |
Quarterly
| Task | Required | Photo required |
|---|---|---|
| Safety | ||
| Clean up spills immediately | Required | No photo required |
| Use disinfectant as its label directs: surface stays wet for the contact time; products never mixed; area ventilated | Required | No photo required |
| Wear the PPE named on the product's Safety Data Sheet | Required | No photo required |
| Disinfect where someone has obviously been ill, such as vomit | Required | No photo required |
| Report evidence of pests | Not required | No photo required |
| Offices | ||
| Dust blinds | Not required | No photo required |
Twice a year
| Task | Required | Photo required |
|---|---|---|
| Safety | ||
| Clean up spills immediately | Required | No photo required |
| Use disinfectant as its label directs: surface stays wet for the contact time; products never mixed; area ventilated | Required | No photo required |
| Wear the PPE named on the product's Safety Data Sheet | Required | No photo required |
| Disinfect where someone has obviously been ill, such as vomit | Required | No photo required |
| Report evidence of pests | Not required | No photo required |
| Offices | ||
| Spray-clean blinds | Not required | No photo required |
| Periodic floor and building work | ||
| Scrub and recoat, burnish, or strip and refinish hard floors | Not required | No photo required |
| Extraction-clean carpets | Not required | No photo required |
| Clean interior glass and exterior perimeter windows | Not required | No photo required |
| Wash walls in entrances, halls and public areas | Not required | No photo required |
| Vacuum and wash air diffuser grilles, or as needed | Not required | No photo required |
| Dust, sweep or vacuum service rooms (boiler, electrical, mechanical, communications) | Not required | No photo required |
Annually
| Task | Required | Photo required |
|---|---|---|
| Safety | ||
| Clean up spills immediately | Required | No photo required |
| Use disinfectant as its label directs: surface stays wet for the contact time; products never mixed; area ventilated | Required | No photo required |
| Wear the PPE named on the product's Safety Data Sheet | Required | No photo required |
| Disinfect where someone has obviously been ill, such as vomit | Required | No photo required |
| Report evidence of pests | Not required | No photo required |
| Offices | ||
| Wash office walls | Not required | No photo required |
Routine cleaning of a building’s common areas: entrances, corridors, elevators, offices, meeting rooms, break rooms and restrooms, with the periodic floor and wall work. Frequencies are the APPA Level 2 minimums. Reduce them for low-traffic areas, and raise them for high-traffic or weekend use.
Where a maker’s manual for a floor, fixture or product sets the method or the timing, it governs instead. A stricter local health authority rule governs.
Sources
Import it into FixAhead
Upload this file in FixAhead's maintenance procedure import, as a signed-in owner or manager. Each frequency loads as its own procedure, with its sections, tasks, and each task's Required and Photo required marks. If your account already has a procedure with the same name, this one is skipped and the existing one stays as it is.
Maintenance procedures are on the Pro plan, as pricing shows.