Property inspection checklist
Room-by-room condition check of a rental unit at move-in and move-out.
Move-in and move-out
| Task | Required | Photo required |
|---|---|---|
| Record | ||
| Unit, inspection type (move-in, move-out or turnover), date and attendees recorded | Required | No photo required |
| Each room | ||
| Outlets and light fixtures work | Required | No photo required |
| No exposed wiring; cover plates present | Required | No photo required |
| Windows open, close and lock; no broken glass | Required | No photo required |
| Ceiling condition | Required | Photo required |
| Wall condition, including paint and wallpaper | Required | Photo required |
| Floor and carpet condition | Required | Photo required |
| Deteriorated paint noted and reported for repair; in a unit built before 1978, treat it as possible lead paint | Required | Photo required |
| Each sleeping area and level | ||
| Smoke alarm present and working | Required | No photo required |
| Kitchen | ||
| Stove or range with oven works | Required | No photo required |
| Refrigerator works | Required | No photo required |
| Sink has hot and cold water and drains | Required | No photo required |
| Cabinets, counters and storage condition | Not required | Photo required |
| Appliances clean and undamaged | Required | Photo required |
| Bathroom | ||
| Toilet flushes, with no leaks | Required | No photo required |
| Wash basin works | Required | No photo required |
| Tub or shower works; surround intact | Required | Photo required |
| Exhaust fan or openable window works | Required | No photo required |
| Outlets near water are GFCI-protected | Required | No photo required |
| Furnishings | ||
| Furniture condition, in furnished units | Required | Photo required |
| Secondary rooms | ||
| Basement, laundry and storage rooms: no security or electrical hazards | Not required | No photo required |
| Exterior | ||
| Foundation; stairs, rails and porches; roof and gutters; exterior surfaces; chimney | Not required | Photo required |
| Heating and plumbing | ||
| Heating adequate and safe | Required | No photo required |
| Water heater safe | Required | No photo required |
| Water supply, plumbing and sewer: no leaks, working drains | Required | No photo required |
| Health and safety | ||
| Carbon monoxide alarm present where a fuel-burning appliance or attached garage requires it | Required | No photo required |
| Entry door and locks secure; keys accounted for | Required | No photo required |
| Fire exits and egress unobstructed | Required | No photo required |
| No evidence of infestation | Required | Photo required |
| No mold-like growth | Required | Photo required |
| Garbage and debris removed; refuse disposal available | Not required | No photo required |
| Sign-off | ||
| Landlord and tenant sign and date; tenant given a copy | Required | No photo required |
Condition check of a rental unit, room by room, at move-in and move-out. The same checks run at turnover. Photos mark the finishes and fixtures where a deposit claim may turn on their condition.
Where local landlord-tenant rules set the timing, the signatures, the copies or the photos, they govern instead. The HUD form and standards apply to HUD-assisted housing; elsewhere they are a benchmark.
Sources
Import it into FixAhead
Upload this file in FixAhead's maintenance procedure import, as a signed-in owner or manager. Each frequency loads as its own procedure, with its sections, tasks, and each task's Required and Photo required marks. If your account already has a procedure with the same name, this one is skipped and the existing one stays as it is.
Maintenance procedures are on the Pro plan, as pricing shows.